GoCardless payouts to QuickBooks Online
Upload the GoCardless payout or settlement report and download two things: a bank-style file of the individual lines, and a payout journal that splits each payout into gross sales, fees, refunds, chargebacks and net so the bank line reconciles in QuickBooks Online.
First 5 pages free. No card, no account until you download.
| Description | Account | Debit | Credit |
|---|---|---|---|
| Gross sales | 200 | 1,000.00 | |
| GoCardless processing fees | 404 | 29.50 | |
| Refunds | 200 | 50.00 | |
| Net payout to bank | 090 | 920.50 |
Where the report is in GoCardless
Payouts > payout detail, exported as CSV; the monthly statement PDF.
How GoCardless fees work
Payouts are net of GoCardless fees, which are itemised per payment.
Posting it in QuickBooks Online
QuickBooks accepts a 3 or 4 column CSV for bank transactions. The payout journal is provided as a CSV you can post as a journal entry. The journal PayoutParse produces uses Sales, Fees and a bank clearing line per payout; change the account codes in the file to match your chart of accounts before importing.
The check
For each payout, gross less fees less refunds less chargebacks plus adjustments must equal the printed net. If it doesn't, the file is marked needs review and is not charged.
Other software
GoCardless to Xero, GoCardless to Sage Accounting, GoCardless to FreeAgent.